Event Booking Details

All bookings will be regarded as provisional until a signed copy of these Terms & Conditions has been received from the client, along with a non-refundable deposit for the required services (as set out in Clause 2.4 below), and only if accepted by Dare2Gear will the booking be confirmed. Dare2Gear is not under any obligation to continue holding provisional bookings beyond the given option date (usually 10 working days from the time of booking), if these have not been received. For the purposes of this Agreement, “working days” shall mean Monday to Saturday inclusive.

Price & Payment

All prices quoted by Dare2Gear may be amended when agreed with the Client, and the Client will reasonably consider any errors or omissions or where an increase is caused by a change in the circumstances beyond the reasonable control of Dare2Gear.

Any query arising from an invoice must be notified to Dare2Gear in writing by the Client within 10 working days of the date of the invoice receipt. Failure to comply will render the full invoice payable on the due date.

It is strictly the responsibility of the representative of the Client confirming the booking to inform all relevant parties of the payment terms, as set out by Dare2Gear.

• Deposit – A deposit of 50% of the total fee payable (including GST), as quoted and agreed in the written proposal (attached), of any event or program shall be payable on confirmation of the order. The remaining 50% shall be known as the “balance.”
• Balance Due – The balance of the total fee shall be payable 14 working days prior to the event date.
• Additional Expenses – Any additional expenses or fees resulting from any changes made by the Client, that have not been quoted in the agreed proposal but subsequently incurred by Dare2Gear, will be invoiced separately after the event.
• Late Bookings – Should a booking be made within 20 working days of the event date, payment in full will be required to secure the event.

Methods of Payment

• Bank transfer: Details available upon request.
• The Client must inform Dare2Gear in writing (preferably by email) of any bank transfers.

Cancellation

This clause applies to the following: where the client (a) cancels the entire event, (b) cancels partial use of the facilities for the event, or (c) reduces the duration of the event as a result of which the contracted value is reduced.

Should an event be cancelled, the following cancellation charges will apply and extend to the total charge which includes: any required accommodation, function room hire, equipment, pre-booked food, and beverage charges. In addition, the client will settle any third-party charges incurred by Dare2Gear on behalf of the client.

Cancellation Charges:

• More than 30 working days prior to the event – Nil
• 30 to 16 working days prior to the event – 50%
• 15 to 8 working days prior to the event – 80%
• 7 working days or less prior to the event – 100%

All cancellations must be received in writing from the client and will be deemed to take effect from the date of receipt.

eeeewDare2Gear reserves the right to cancel the client’s booking if there has been a change of more than 40% of the client’s original contract. Written notification will be sent to the client.

Any postponements of confirmed and contracted business will be considered as a cancellation in accordance with the above cancellation clause. However, provided the revised event date is agreed upon and takes place within 130 working days of the original event date, payments received by Dare2Gear from the client shall form a credit towards the future event.

The client shall, in that eventuality, be liable for any and all costs or expenses incurred by Dare2Gear as a direct result of the postponement.

Liability

On some events, the activities that the Clients will undertake may be inherently dangerous, although all guests are fully supervised throughout. As such, neither Dare2Gear nor its employees or agents shall be liable for any damage, loss, delay, or expenses caused to the client, its employees, agents, licensees, invitees, or any other persons attending the event except insofar as it results from the negligence of Dare2Gear or breach of contract.

Please note that during particular events and on certain activities, it may be necessary to request individuals to sign a liability waiver on the day of the event (although the same does not purport to exclude liability for damage to personal property of the Clients employees or staff, property damage caused to the Clients property, or personal injury arising as a result of the negligence of Dare2Gear). In such instances, Dare2Gear agrees to indemnify and hold the Client harmless against all such claims.

Force Majeure

Dare2Gear shall not be liable for any delay or failure to perform any of its obligations if the delay or failure results from events or circumstances outside its reasonable control, including but not limited to acts of God (other than one arising from or related to directly or indirectly from volcanic ash), strikes, lockouts, accidents, war, fire, breakdown of plant or machinery, and Dare2Gear shall be entitled to a reasonable extension of its obligations.

Severance

If any term or provision of these Terms and Conditions is held invalid, illegal, or unenforceable for any reason by any court of competent jurisdiction, such provision shall be severed, and the remainder of the provisions hereof shall continue in full force and effect as if these Terms and Conditions had been agreed upon with the invalid, illegal, or unenforceable provision eliminated.

Governing Law

These Terms and Conditions shall be governed by and construed in accordance with the law of India, and the parties hereby submit to the exclusive jurisdiction of the Indian courts.

Entire Agreement

This Agreement contains the entire agreement between the parties relating to the subject matter and supersedes any previous agreements, arrangements, undertakings, or proposals, oral or written. Unless expressly provided elsewhere in this Agreement, this Agreement may be varied only by a document signed by both parties.